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Nov20-05, 06:27 PM
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Quote Quote by ZapperZ
Keep in mind that what scientists write for their manuscript may not be the same typeset document that you get when it is finally published. The publishers will do their own typesetting and have their own requirements on the format of the submitted manuscript.
Physical Review journals, for example accept Word and LaTex documents. They have templates for Word, and their own style document for LaTex (RevTex) that one can download from their websites. These templates are meant as a guide for the authors to judge the length of their papers (something one may need to know the publication cost, and for PRL since there's a page number limit).
In any case, typically, figures and tables are usually grouped at the very end of the manuscript, not inserted into the document (the editors will do this themselves). Mathematical equations are typeset in LaTex, or if one uses Word, using Equation Editor. Just don't be confused into thinking that what you see in the final version of the published paper is what we submit.
I was starting to wonder if physicists had to jump through hoops that biologists don't! I write all my manuscripts in Word. Most of the journals I submit to have a PDF converter right on their submission website, so I just upload the Word document, and they do the conversion to PDF for review. Figures are usually done in a separate software; in my case, often PhotoShop or Excel, depending on whether it's an image or graph, and saved as a format compatible with the publisher's website again. Read the instructions to authors! A manuscript is formatted very differently from the final published version to make the review/editing process easier (such as double spacing and including line numbers).

I do know what you're talking about with trying to embed figures within a Word document though. When I prepare grant proposals, I need to do that to show the preliminary data, and Word can be really picky sometimes. I find it's easiest to just stick all the figures at the end and then move them to the right location after everything else is typed. When you insert the pictures, you have to go into the advanced options to adjust the placement, text wrapping, overlap, etc., or else it will really screw up your formatting if left to the default settings.