PowerPoint - my first ever presentation

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Discussion Overview

The discussion revolves around the challenges faced by a user preparing for their first presentation using PowerPoint 2003, particularly regarding the use of speaker notes and managing multiple displays. Participants share technical advice, troubleshooting tips, and personal experiences related to presentation setups.

Discussion Character

  • Technical explanation
  • Debate/contested
  • Homework-related

Main Points Raised

  • The original poster seeks guidance on how to use speaker notes effectively without displaying them to the audience, questioning if hardware exists to project only part of the screen.
  • One participant suggests using double screen settings in Windows to allow different displays for the laptop and projector, recommending to have technical support available.
  • Another participant mentions the importance of having hard copies of speaker notes as a backup in case of technical issues.
  • A user expresses confusion about the F5 function in PowerPoint, stating it maximizes the first slide instead of the intended one, and seeks a solution.
  • Another participant clarifies that F5 starts the presentation and suggests using "Shift + F5" to view the current slide, while also providing steps to change display settings from clone to extend desktop.
  • One participant shares their experience of using videos to explain issues, noting their challenges with English and search terms while seeking solutions online.
  • A later reply confirms that the dual view setup is not functioning correctly, indicating that the user is still seeing the same image on both monitors.
  • Another participant reiterates the need to switch from clone to extend desktop for unique images on each screen.
  • The original poster expresses gratitude for the assistance received and inquires about playing two different audio streams.

Areas of Agreement / Disagreement

Participants generally agree on the need for different display settings to achieve the desired presentation setup, but there are varying levels of understanding and experience with the technical aspects involved. The discussion remains unresolved regarding the best methods for managing audio streams across multiple displays.

Contextual Notes

Some participants mention limitations in their current setups, such as not having a second display available, and there are unresolved technical steps regarding the configuration of multiple monitors.

Who May Find This Useful

Individuals preparing for presentations using PowerPoint, particularly those unfamiliar with display settings and speaker notes, as well as English learners seeking technical assistance in a non-native language context.

jackson6612
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Hi

In next couple of day I'm going to deliver my first ever presentation using PowerPoint 2003 (PP 2003). I have never used PP before. I will connect my computer with a multimedia projector through a VGA port on my computer.

I was reading this article about speaker's notes in PP slide:
http://www.ehow.com/how_7349260_use-speaker_s-notes-powerpoint-2003.html

At one place it says: "Note that the speaker notes are for the speaker's eyes only; the audience won't see them, so make them something easily visible to the speaker".

How? Whatever it is on my the computer screen it's also there on the projection. I hope you get my point. Please guide me on this.

Is there some kind of a computer or hardware which let you project only a selective part of your computer screen for the audience's view? If this is possible, only then the speaker's notes would be available to him on his computer screen but not on the presentation screen.


Could you please give me some ideas or suggestions on this? Your help would be greatly appreciates. Thanks.
 
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If you can manage there are double screen settings in windows, allowing both the laptop and the beamer show different screens. Having a local whizkid around will do the trick. Be sure to have it set up plenty of time before.

And at any rate have hard copies printed of the speakers notes. That can save the day when the technical support fails.
 
Thanks a lot, Andre. That really solves the issue. I don't have a second display at hand right now but will test it soon. By the way, is this possible to connect more than two displays to deal with specific set of programs on each display?

Also thanks for for the suggestions about hard copies.
 
Hi:

Could you please help me with this?

Please have a look on the video. As you know F5 is used to maximize the screen. No matter which slide I'm working with when I press F5 the screen get maximized and it is the first slide, not the slide I intended to maximize or I was working with. How do I solve this problem? Please help me. Thanks.

Video:
 
Last edited by a moderator:
1: Would someone please help me with the issue listed in the previous post?

2: I have connected an external LCD monitor with my laptop. The problem is I'm getting similar view on both of them. Please have a look on the linked video. How do I get separate views on them so that I can play a movie on one and other could be used for surfing?

Video: http://www.youtube.com/watch?v=f0oYVHkmXCg&hd=1

Please help me.
 
1. F5 is to preview/start the presentation. Not "view current slide". It isn't a problem.

2. Let me know which windows you are using and I will explain more accurately. But basically, go to display settings and in there should be "multiple monitors". From there you can choose clone (which is what you have now) and extend desktop. Choose extend desktop and keep your laptop as primary monitor. The laptop will then have the 'main' part of the desktop with the taskbar and the external will have it's own desktop (your desktop is 'stretched' between the two).

I'd recommend you Google both these issues, there are some very good answers available for both.

Also, you post a lot of videos. Better hope youtube don't start charging for bandwidth... But seriously, some problems don't need them, such as this one. Although I do admire the fact you put the effort in trying to explain the problem.
 
jarednjames said:
1. F5 is to preview/start the presentation. Not "view current slide". It isn't a problem.

2. Let me know which windows you are using and I will explain more accurately. But basically, go to display settings and in there should be "multiple monitors". From there you can choose clone (which is what you have now) and extend desktop. Choose extend desktop and keep your laptop as primary monitor. The laptop will then have the 'main' part of the desktop with the taskbar and the external will have it's own desktop (your desktop is 'stretched' between the two).

I'd recommend you Google both these issues, there are some very good answers available for both.

Also, you post a lot of videos. Better hope youtube don't start charging for bandwidth... But seriously, some problems don't need them, such as this one. Although I do admire the fact you put the effort in trying to explain the problem.

Thanks a lot, Jared.

I genuinely thank you for all the help you have provided me with in the last couple of days, especially with those DOS questions.

I had googled PowerPoint issue several times but couldn't find the solution. The reason was I was using not-very-good search terms. And the reason for this is simple: I'm an English learner. I used the term you used "view current slide" and found the solution. It's "Shift + F5".

I'm using Win XP Pro. I have been through almost all the steps you mentioned about that dual view. You can check that video in my previous post.

Yes, you are right. I have started using videos with most of the posts for last few days. Actually I do this only to facilitate the readers. English is not my mother tongue and I don't really bad at articulating myself.

Best wishes
Jackson
 
So is your dual view setup working?
 
Yes, I get the same desktop on both monitors. Actually I wanted to set my external LCD monitor to watch movies, and my notebook to surf the net.
 
  • #10
If it's in Dual View, it isn't showing the same image.

At the moment, you have it on Clone.

You either want Extend Desktop or Dual View - those two give 'unique' pictures on each screen.
 
  • #11
Once again, thanks a lot. It's working now.

I wish you happiness.

PS: Is there a way to play two different audio streams?
 

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