Etiquette in emailing a physics professor for an internship

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Discussion Overview

The discussion revolves around the etiquette and content of emailing a physics professor regarding potential internship opportunities. Participants explore how to express interest in the professor's work while maintaining professionalism and clarity in communication.

Discussion Character

  • Debate/contested
  • Conceptual clarification
  • Meta-discussion

Main Points Raised

  • One participant suggests that meeting the professor in person may be more effective than emailing.
  • Another participant questions the specific nature of the internship, asking if it is formal or simply an inquiry about available opportunities.
  • There is a recommendation to keep the email simple, polite, and grammatically correct, with a note on the importance of proper grammar in professional communication.
  • A participant expresses concern about making a poor first impression and the challenge of demonstrating interest in the professor's research without appearing overly flattering.
  • Another participant advises that it may not be necessary to deeply demonstrate knowledge of the professor's research in the initial email, suggesting instead to focus on personal interests, goals, and relevant skills.

Areas of Agreement / Disagreement

Participants do not reach a consensus on the best approach to emailing the professor. There are differing opinions on the importance of demonstrating knowledge of the professor's work and the overall tone of the email.

Contextual Notes

Some participants express uncertainty about the appropriate level of detail to include in the email and the balance between professionalism and personal expression. There is also a mention of the potential impact of first impressions in academic communication.

Who May Find This Useful

Students seeking internships in academic settings, particularly in STEM fields, may find this discussion relevant as it addresses communication strategies with professors.

sleventh
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Hello All,

I am currently emailing a professor I hope to intern under but am unsure what to say. What are the key things to bring up when emailing in such a situation? and more specifically, how can I show interest in his work without sounds brown nose-ish? I am having a hard time finding his research papers and feel that just using the "key words" in his bio might be too vague. Thank you for any help!

sleventh
 
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i think you should meet him in person.
 
Well, what is it you want to find out? Is there a specific formal internship that you're trying to get, or are you simply interested in this person's work and trying to find out if he has a spot available for summer students?

It doesn't have to be an immaculate email. Keep it relatively simple and to the point, polite, and make an effort to use proper grammar (one would think that last point wouldn't need to be pointed out, but it always amazes me how many university students type like they haven't passed elementary school).
 
Choppy said:
make an effort to use proper grammar

Irony.
 
@ Dickfore: The email is asking to meet him in person, but I do not want to give a poor first impression.

@Choppy: The internship is nothing in specific, so the email will be out of the blue. I am hoping to gain experience and maybe a good recommendation. But you are right, K.I.S.S., I am probably over complicating the email. Reading the email just seems to show I'll probably be more weight then contribution so I'm wondering how I could show interest and knowledge about his research, and maybe what qualifications, if any, I should bring up.
 
I wouldn't worry too much about demonstrating interest and knowledge in his research specifically, although it's not a bad idea for that initial contact to come across like a cover letter. Indicate what level you're at, what your interests and goals are, and that you would like an opportunity to discuss the potential for any research or intern opportunities this person might have. You can highlight any major achievements you've made, and skills such as programming or anything that might be related to what this person does.
 

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