Question about Scanned Transcripts

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Discussion Overview

The discussion revolves around the requirements for submitting transcripts in physics Ph.D. applications, specifically whether applicants should scan their official electronic transcripts or print and scan them instead. The conversation touches on the implications of these requirements and the historical context of transcript submission.

Discussion Character

  • Debate/contested

Main Points Raised

  • One participant questions the necessity of printing and scanning electronic transcripts, suggesting it seems overly meticulous.
  • Another participant wonders if the admissions committees would be able to distinguish between the original electronic copy and a scanned version.
  • A suggestion is made to contact the institutions directly for clarification on their transcript submission requirements.
  • One participant shares their experience indicating that many schools prefer transcripts to be sent directly from the issuing institution rather than submitted by the applicant.
  • Another participant speculates that the current instructions may be outdated, reflecting practices from when printed transcripts were standard, and notes that unofficial copies were often acceptable during the application process.
  • There is agreement on the importance of seeking clarification from the schools regarding their specific requirements.

Areas of Agreement / Disagreement

Participants express differing views on the necessity and practicality of the transcript submission process, with some advocating for direct communication with schools for clarification. No consensus is reached on the best approach to take.

Contextual Notes

Participants mention historical practices regarding transcript submissions, indicating that current requirements may be influenced by past norms. There is also a lack of clarity on how strictly schools enforce these requirements.

xdrgnh
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I have electronic copies of my official transcript with the school name, phone number logo and everything on them. However in a lot of physics Ph.D applications they are referring to scans. Do they really want me to print my electronic copy and then scan it and upload the scan rather then the original electronic copy. That seems incredibly pedantic.
 
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Would they really know the difference?
 
Call them and ask.

In my experience most schools prefer to have transcripts forwarded directly from the institution that granted the degree.
 
I suspect that those instructions are "left over" from the days when printed transcripts were the norm. IIRC one could often submit an unofficial photocopy or a scan of a transcript with the application. This would contain only the courses taken up to that time and therefore was incomplete. If the grad school offered you admission and you accepted it, then you had to ensure that your undergrad school sent an official transcript after you actually completed your degree. If this was not done, your admission would be canceled.

I agree that you should e-mail or call the school and ask for a clarification.
 

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