Document Control System, How Effective?

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Discussion Overview

The discussion revolves around the effectiveness of document control systems, particularly in the context of managing and tracking document errors and changes within a workplace. Participants seek to understand the utility of such systems based on user experiences and specific applications.

Discussion Character

  • Exploratory
  • Debate/contested
  • Technical explanation

Main Points Raised

  • One participant expresses concerns about identifying errors in documents and seeks feedback on the effectiveness of document control systems from users.
  • Another participant requests clarification on which specific document control system is being referenced, indicating that the term is too vague without context.
  • A participant mentions that their experience with document control systems for software and general documentation has been positive, but emphasizes the need for more specific details to provide a meaningful response.
  • A participant clarifies that they are referring to a document control system similar to a specific website, acknowledging their lack of familiarity with the topic and seeking guidance.
  • Another participant inquires about the types of documents involved and the complexity and frequency of changes, sharing their own experience with specific systems like Perforce and Arena.

Areas of Agreement / Disagreement

Participants do not reach a consensus on the effectiveness of document control systems, as there are multiple viewpoints and a lack of specific information regarding the systems in question. The discussion remains unresolved with varying experiences and needs expressed.

Contextual Notes

Participants have not provided specific details about the document control systems they are discussing, leading to uncertainty about their features and effectiveness. The discussion is limited by the lack of clarity on the types of documents and the specific systems being referenced.

waternohitter
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Hi! We have been having problems in controlling our documents. We always have a hard time identifying who made mistakes in the details encoded. I heard about this document control system. How effective is this? I want to hear from users before I suggest it to our boss. Thanks for your time.
 
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waternohitter said:
I heard about this document control system
Could you be a little more vague? Do you mean all such systems in general? You say "this" which seems to imply one of the many. Which one?
 
Without the specifics it is difficult to say but the ones we use for software and other general documentation work pretty well. Give us a clue.
 
I am actually referring to "document control system" similar to this website. I apologize for not able to provide the exact details as I am not aware what specific information you need. I am new to our company and just wants to find answers to what my boss asks me. Anyway, I appreciate your time and effort. Ty
 
waternohitter said:
I am actually referring to "document control system" similar to this website.
What kind of documents will you want to be checking into the Document Control System?

At my work, we currently use Perforce for Software Source Control, and we recently switched from Agile to Arena for Product Source Control (parts info, bills of material, product design files, etc.).

How complex are your documents, and how often do they get changed?
 

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