Simple User Interface Creation: Choosing the Right Program

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In summary: I would use Office 365 for this.In summary, this individual is struggling to decide what software to use to create a user interface for a document management system. They would like to use something simple and on-demand so that the relevant documents are always available. They would also like to use software that is cheaply accessible and has a limited learning curve. They decided to call tech support and ask for advice.
  • #1

My task is to create a simple user interface that will contain links to documents contained within a document management system. i am struggling with what program i should use to create the interface.

The purpose is for operators to easily locate standard work procedures, without having to use the user unfriendly document management system.

So something along the lines of.

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It’s for people with really basic computer literacy skills
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  • #2
Can't you just create a web page that directs them to the appropriate links? Then they will just use a web browser, which they probably already know how to use.
  • #3
yeah i was thinking that, the webpage should only be accessible to my company employees, i don't have much programming experience but i can learn and i believe the task is really simple.

what program should i use?
  • #4
If you have little programming experience I would suggest settng up a wiki like MoinMoin.
  • #5
You need to consider a basic question here: how often does the relevant list of documents change?

If there is very little change, you could probably get away with a static web page, and just update it manually as required. But if the list is constantly changing, you need some software that creates the display "on demand" each time a user wants to look at it. Whatever software you use for that, it will need to interact with the document management system you are using. The DMS may already have an interface for this sort of thing, or if not you could try their tech support - you probably aren't the first person who has wanted to do this!
  • #6
yeah i thanks for the help, i am sure i am not the first person to do this and yes i don't want to reivent the wheel.

That was my initial concern with a static link, it will need to be updated constantly, as SWPs get reviewed often.

ill call tech support today.
  • #7
The first time I was asked to create a document repository, I thought it would be fairly simple. But it turns out that document repositories are a complex problem for computers. How should the documents be located (once you have, say, 1000 of them)? Should they be found alphabetically? Is there a search engine? Are they to be found by categories? You'll need a database if there are going to be very many documents someday. And, expect the requirements for finding documents to get harder and harder over time.

The best platform ever created for making document repositories was Lotus Notes--but it is little used these days and has a large learning curve and is costly to boot.

Document repositories, along with calendars and task managers, often become messy once they contain more than a trivial number of items. That's why there are so many commercial products offering these services. Also, because people have so many different requirements for how they work, no useful standards have ever emerged for them.

So, good luck. If I were you--beyond storing, as noted, a trivial amount of documents on a web server somewhere, I would turn down the assignment, or use third party software.
  • #8
Do you need your users to be able to access the system from home or only from your work site?

If you only need them to access the system from the work site, I'd suggest just setting up a simple Microsoft Access Database or an Excel Spreadsheet if you need to. Put it on your computer network and put protections in it so that a regular user can't add or delete anything.

You can then include an attachment of the most current document in a pdf file format, or whatever document type your company uses.

It's awfully simple to set up and you can get some great results.

What is a simple user interface?

A simple user interface is a graphical layout that allows users to interact with a computer system or program. It is designed to be user-friendly, intuitive, and easy to navigate, making it accessible to users of all levels of technical proficiency.

Why is it important to choose the right program for creating a simple user interface?

Choosing the right program for creating a simple user interface is important because it can greatly impact the usability and effectiveness of your interface. Different programs offer different features and capabilities, so selecting the right one can help you create a more efficient and user-friendly interface.

What are some popular programs for creating simple user interfaces?

Some popular programs for creating simple user interfaces include Adobe XD, Figma, Sketch, and InVision. These programs offer a wide range of features and are commonly used by designers and developers for creating user-friendly interfaces.

What factors should be considered when choosing a program for creating a simple user interface?

When choosing a program for creating a simple user interface, it is important to consider factors such as your budget, the level of technical skill required, the type of interface you need to create, and the compatibility of the program with your operating system and other software.

Are there any free programs available for creating simple user interfaces?

Yes, there are several free programs available for creating simple user interfaces, such as Canva, Gravit Designer, and GIMP. These programs may have limited features compared to paid programs, but they can still be effective for creating basic interfaces.