How do I handle email addresses in a paper as an undergrad?

  • Thread starter Thread starter R.P.F.
  • Start date Start date
  • Tags Tags
    Email Paper
AI Thread Summary
The discussion revolves around the appropriate email address to use in a journal paper for undergraduate students, particularly those who will lose their .edu email accounts upon graduation. Participants note that while professors typically use stable .edu addresses, undergraduates might consider using a personal or permanent email address instead. Concerns about receiving emails related to the paper are raised, with many suggesting that communication is usually directed to the corresponding author, often a faculty member. Some participants mention that they have seen Gmail addresses used frequently in publications and emphasize that the specific email address may not significantly impact future correspondence. It is also suggested that the undergraduate check with their supervisor regarding the best email to use. Additionally, some institutions provide alumni email forwarding services, which could be beneficial for maintaining contact post-graduation. Ultimately, the consensus leans towards using the .edu address while considering personal circumstances.
R.P.F.
Messages
210
Reaction score
0
Hey guys,

I have a question about email addresses in a journal paper. It is natural for authors who are professors to leave their .edu email addresses because are rarely changed. But what about for an undergrad? I am graduating in 2 years and the school will delete my account after I graduate. So should I leave my permanent email address instead of .edu email address? Thank you.:cool:
 
Physics news on Phys.org
Ouch they delete e-mails right after you graduate? What foresight to immediately disassociate the school with their graduates :biggrin:

I think I've seen some gmail accounts used before.
 
I've seen GMail addresses used quite frequently also.
 
You may be overestimating the importance of the mail address given on a paper:
1) How many mails about the paper do you expect to get two years after publication? The only mails I ever got on publications where either prompt reactions on the preprints by people mentioning that I might be interested in a similar paper of theirs (not sure if that was meant as a help or as a polite complaint of not being cited) or spam mails from the publisher telling me about their newest publications or changes to their webpage.
2) If I wanted to contact the authors of a paper then I'd Google their homepage, since I want to know whom I am writing a mail to, and get the address from there.


As others said I would not expect a problem by using a non-institute address. But I would neither want to publish my personal mail address nor create a dedicated account that I have to check (and only get the publisher spam on, anyways).
 
R.P.F. said:
Hey guys,

I have a question about email addresses in a journal paper. It is natural for authors who are professors to leave their .edu email addresses because are rarely changed. But what about for an undergrad? I am graduating in 2 years and the school will delete my account after I graduate. So should I leave my permanent email address instead of .edu email address? Thank you.:cool:

I'm not sure it matters- generally, articles specify a "corresponding author" who is almost always a faculty member with a stable email address.
 
Also if you aren't the first or second author then don't expect any emails. Generally most communication will be through the first author who then may forward anything that might be relevant to what you did if they need a response from you.
 
Clever-Name said:
Also if you aren't the first or second author then don't expect any emails. Generally most communication will be through the first author who then may forward anything that might be relevant to what you did if they need a response from you.

I happen to be the first author.:wink:

Thanks guys for all your replies! I guess I will stick to my .edu email address.:biggrin:
 
R.P.F. said:
I happen to be the first author.:wink:

Thanks guys for all your replies! I guess I will stick to my .edu email address.:biggrin:

You might want to check with your supervisor. As Andy has stated, usually the contact e-mail address is the person "in charge", which normally is your supervisor, and not necessarily the first author.

Zz.
 
My school quietly gives graduate students e-mail for life for just this reason (and possibly other benefits, like journal and network access--fingers crossed). The undergrads used to get an alumni e-mail alias using a different TLD that just forwarded on e-mails, but this may have changed with our switchover to GMail.

Perhaps your institution does the same in regards to undergrads / grads?

Since I already had a numbered e-mail address, I hope they don't run out of e-mail addresses any time soon! I'm reminded of an SNL skit WARNING: contains some NSFW language:
http://www.tressugar.com/SNL-Skit-Clownpenisfart-1965732

What do you expect from a skit named clownpenis.fart?
 
Last edited:

Similar threads

Is recieving such an email on desk rejection a good sign?
Replies
11
Views
2K
Other Name omitted from Professor's research paper- What should I do?
Replies
25
Views
5K
How to address professors properly as you continue as a PhD student?
Replies
10
Views
2K
Admissions Do I have a shot at top HEP-th programs?
Replies
11
Views
2K
Other What Should I Do If My Paper's Status Changes Without Notification?
Replies
9
Views
6K
Other How much does one's undergraduate field of research matter?
Replies
10
Views
3K
Schools Email professors for graduate school?
Replies
3
Views
4K
Programs Cal Poly SLO vs a UCSB Physics Undergrad
Replies
14
Views
3K
Other Question about the number of authors on a paper and how this....
Replies
4
Views
2K
Courses How much Chemistry should I take to prepare for Biophysics PhD?
Replies
2
Views
2K

Hot Threads

Recent Insights

Back
Top