How to Publish in a Physics Journal (Addendum)

Full Chapter List – So You Want To Be A Physicist… Series

• Part I: Early Physics Education in High schools
• Part II: Surviving the First Year of College
• Part III: Mathematical Preparations
• Part IV: The Life of a Physics Major
• Part V: Applying for Graduate School
• Part VI: What to Expect from Graduate School Before You Get There
• Part VII: The US Graduate School System
• Part VIII: Alternative Careers for a Physics Grad
• Part VIIIa: Entering Physics Graduate School From Another Major
• Part IX: First years of Graduate School from Being a TA to the Graduate Exams
• Part X: Choosing a Research area and an advisor
• Part XI: Initiating Research Work
• Part XII: Research work and The Lab Book
• Part XIII: Publishing in a Physics Journal
• Part XIV: Oral Presentations
• Part XIII: Publishing in a Physics Journal (Addendum)
• Part XIV: Oral Presentations – Addendum
• Part XV – Writing Your Doctoral Thesis/Desertation
• Part XVI – Your Thesis Defense
• Part XVII – Getting a Job!
• Part XVIII – Postdoctoral Position
• Part XIX – Your Curriculum Vitae

When I first wrote this part of the series, I wasn’t quite sure if I should include this. For most people submitting to most of the physics journals, this isn’t an issue. But considering the number of very bright students we have on here, inevitably some of you might consider submitting a manuscript to Nature or Science. When you do that, then you will start learning the meaning of the word “embargo”.

First, a bit of background. Many people are familiar with the electronic e-print ArXiv repository. Many scientists upload their preprints there almost at the same time they submit their manuscripts to a journal. It is also a common practice that scientists discuss their work either by presenting it in a talk at a seminar or conference, or by putting it up somewhere on a webpage.

Most journals have a “first right of publication” policy. This means that the work being published must not have appeared anywhere else. Additionally, Nature and Science have an embargo policy. To many people, this policy means that submitted work to Science or Nature cannot be distributed or discussed in any form or means, including uploading it onto an e-print server. Such distribution will cause an automatic disqualification from being considered for publication.

Having gone through the process of submitting to Science and Nature, I have a bit of first-hand experience in dealing with this. I have also talked to one of Nature’s editors regarding such a policy and obtained a more definite clarification on this.

“Nature does not wish to hinder communication between scientists. For that reason, different embargo guidelines apply to work that has been discussed at a conference or displayed on a preprint server and picked up by the media as a result. (Neither conference presentations nor posting on recognized preprint servers constitute prior publication.)
Our guidelines for authors and potential authors in such circumstances are clear-cut in principle: communicate with other researchers as much as you wish, but do not encourage premature publication by a discussion with the press (beyond a formal presentation, if at a conference).”

http://www.nature.com/nature/authors…y/embargo.html

What this means is that there are no restrictions in scientific discussions of a submitted manuscript. This includes a scientific presentation at conferences, uploading the manuscript on ArXiv, etc. What is not allowed is a discussion with the media or journalists until 1-week before the publication of the work. However, and this is something that the Nature editor told me, if during your scientific discussion or presentation, another media decided to use it and report it, then you have inadvertently violated the embargo policy, and Nature has the right to refuse publication. This has happened before, and I have seen other media reporting on an ArXiv paper that hasn’t been published yet. If that paper was meant for Nature or Science, such reporting would have disqualified that paper.

So many people, if they have submitted to Nature or Science, tend to wait before uploading the manuscript on ArXiv or even presenting a partial result at a scientific conference. While violation of the embargo policy resulting in disqualification is rather rare, many people tend to take the more cautious route and wait a month or two before reporting the complete work.